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To-do lists can be an integral part of being more productive and getting things done on your terms. But it can be frustrating to carry around a notepad and pen, especially when you're on the go trying to cross off items on the list in the first place. Thankfully, there's a veritable smorgasbord of options when it comes to digital to-do list apps.
Productivity apps abound on both the App Store and Google Play Store, and that means there's a wide range of feature-rich to-do list apps and services out there that offer a tidy range of options to keep you on task, boosting your productivity through the roof.
So whether you're a faithful iOS or Android user, that matters not. There's a perfect to-do list out there for you for free, a couple of bucks, and everything in between. The goal is to get you motivated and ticking off check boxes like a champ, and that's what these apps will help you do.
Reminders/Tasks
You've got to start somewhere. If you're already using an iOS or Android-powered phone, you've already got an extremely basic app at your disposal. Both phone operating systems come packed with iOS and Mac's Reminders app, and Android has Tasks. They're simple to use and lightweight apps that let you create and mark off simple checklists with multiple items assigned to each task.
You can set a reminder to complete tasks with both apps, and color code the items that have yet to be completed. Unfortunately, that's about all they do. But if all you want is something decidedly barebones, they should fit the bill nicely – and you don't even have to download or pay for anything extra.
Price: Free
Available on:iOS (Reminders) and Android (Tasks)
Todoist
Sometimes, if you want to get things done, you have to trick yourself into doing them. Todoist is a simple app that works to gamify productivity, giving you lots of sweet 'karma' points for finishing items. Karma doesn't really do anything, but it sure does feel good to rack it up, like points in a video game.
You can use Todoify as an integration with your favorite web browser, plug it into Gmail and Outlook, and review a whole week's worth of upcoming tasks if you so choose, with the ability to delegate tasks out to others if needed. Though the free version is surprisingly full-featured, the premium model adds templates, automatic backups, and location-based reminders for about $30 a year if you choose to pull the trigger.
Price: Free (with premium options)
Available on:iOS and Android
Evernote
Evernote is far more than just a to-do list. Think of it as a gigantic digital Trapper Keeper that lets you keep notes, reminders, voice memos, and plenty of lists in one safe place. You can even add Word documents, PDFs, images, and videos to your list. Your additions will sync on every device you have Evernote installed on, which makes this the perfect app for anyone who needs access to lists and other content across their phone, iPad, laptop, or whatever else they may happen to be using at the time.
There's a premium option for $8 per month that lets you save everything for offline access as well, password your 'notebooks,' and add extra storage to your account, but the free version is quite feature-rich already, especially if you're just looking to make a wide variety of lists.
Price: Free
Available on:iOS and Android
Habitica
Habitica takes the idea of turning getting things done into a game and runs with it, asking you to create a character when you first turn on the app. Instead of earning 'karma' like with Todoist, you get your own adorable character who earns experience points in an RPG-styled minigame each time you complete a task. The more items you finish doing, the more experience you earn. You also get gold to spend on additional goodies to kit out your character.
But there's a flip side to this list that keeps you working to stay productive: if you don't finish the items on your list, your character will end up taking damage, and can eventually lose some of the power you've granted them with your productive powers. Best of all, it's totally free — and it gives the idea of 'grinding' in gaming a totally different spin.
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Available on:iOS and Android
Microsoft To-Do
Don't let the Microsoft label scare you away - Microsoft To-Do is a simple-to-use to-do list that's easy to set up. It's nothing like navigating Microsoft Excel or figuring out how to use a new version of Windows. But if you're already a Windows user, you may find that its integration with the Microsoft ecosystem is helpful, as you can import tasks into other Microsoft applications and its look is quite similar overall to what the tech giant has already implemented on other apps. It's an attractive app and even features a smart suggestion tool that lets you add tasks to your list based on those you've completed in the past. If you dig the aesthetic and the simplicity of Microsoft To-Do, it's definitely a great choice.
Price: Free
Available on: iOS and Android
To Do List For Mac And Android Developers
Bear
Bear is a lot like Evernote in that you can write down just about anything you like within the app, but it also supports to-do lists. It's a minimalist and aesthetically pleasing take on the 'traditional' list app, which lets you link notes and lists together within the app using hashtags.
It's only available for iOS users right now, with no Android version on the horizon, but for anyone on the platform looking for a stylish and accessible way to gather their thoughts, there's hardly a better option out there than Bear in terms of aesthetics and ease of use for list-making and note-taking. Plus, if you want to spend a little more cash, you can spring for the premium version for $15 a year to be able to sync across iOS-enabled devices.
Price: Free
Available on:iOS
With all of these useful to-do list apps at your disposal, you should transform into a lean, mean list-completing machine. The first step is getting organized, after all.
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With life’s busy schedules and numerous distractions, staying on top of tasks can pose a challenge — that’s why every single productivity guide recommends you to keep track of everything in your mind with a to do list to achieve your goals.
While, historically, to do lists were handled by pen and paper, with the rise of mobile technology and modern software, it’s far more efficient to use a specialized to do list app to stay on top of your tasks.
That said, the beauty of pen and paper lies in the ability to format, write, and manage however you see fit, whereas apps force you into their predefined frameworks. And exactly because to do lists can be so personal, it’s worth exploring the differences between them before picking one for good.
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Best List App For Android
Why Should I Use A To Do List?
From tasks at work to chores at home, to catching up with friends and family, and everything in between, it’s easy to get overwhelmed with things to do. The trouble is finding the time to do them, prioritizing them accordingly, then actually remembering to carry them out. That’s where even simple to do lists can be a powerful productivity tool, freeing up your time and mental space to focus on what you do best.
However, there are now so many different to do list on Mac options in the marketplace that getting around to selecting one is a chore in itself. That’s why this guide just saves you some time by picking some of the best ones for you to consider.
What are some tips for using to do lists?
There’s an art to using to do lists effectively, no matter the technology. You don’t need to be a project manager or have high attention to details to make a Mac task manager work for you. Simply follow a few of the most important tips:
- Understand what should be on the to do list versus what should be a daily habit or calendar item. Brushing your teeth probably shouldn’t be on the to do list, as it would ideally be baked into your daily routine. Whereas your friend’s birthday should probably be put in your calendar. However, you might write “purchase gift for friend’s birthday” as a to do item.
- Try to keep a manageable level of to do items at any time. Having a list of 300 probably won’t do much for your productivity, as it becomes difficult to quickly ascertain the correct priority and order. Make sure your to do list stays below 15 items to not get overwhelmed.
- Focus on completing one item at a time. Multi-tasking is never as productive of a method of executing a task as you might think. So when it’s time to action your to do list, focus your energy on the task at hand.
With these tips in hand, you’re ready to get out and find the technology that works best for you.
To Do List For Mac And Android Operating System
What should a good to do list app for Mac do?
When it comes to selecting a to do list on Mac, there are a few aspects to consider. Some of the apps aim for total simplicity, whereas others come packed with useful features for more advanced users. Here are a few things to look for in your next to do list app:
- Simplicity is most important. Adding new tasks and organizing them should be done in just a few clicks or taps.
- The ability to categorize your to do list in such a way that it’s easy to find similar tasks. This might be done by grouping, tags, due dates, and more.
- A notification system for reminding you of upcoming or late tasks. These hold you accountable and are something pen and paper can’t beat.
- Syncing of your data across devices and operating systems can be useful for those who like to work on the go
- At a more personal level, your to do list should look and feel easy to use, as friction points in the user experience might prevent you from making the most of it
![List List](/uploads/1/1/7/8/117816546/783834482.png)
Now that you know what a good to do list should be, let’s take a deeper dive into some of the best to do list apps for Mac on the market.
Comparing the best to do list apps for Mac
Honestly, there are too many to do list apps out in the world to count. To make your decision easier, many of those have been evaluated and narrowed down to just five — each with its own pros and cons that could sway your decision depending on your preferences.
As a Mac user, you’ve probably heard of Apple Reminders, which comes pre-installed in iPhones, iPads, and, of course, Macs. One of the main pros of using Apple Reminders is the fact that it’s ready to go — no additional tinkering required. It also has the benefit of looking and feeling like the rest of your Apple software, including Siri support, so it’s a familiar experience. Reminders works well with other Apple users by allowing you to share tasks in iCloud, but, unfortunately, you can’t assign tasks to people outside of that ecosystem, or to multiple people.
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Key Features:
- Smart location-based reminders which prompt depending on where you are
- Task list sharing through iCloud
- Simple, Apple-based interface that includes a quick calendar view
If you’re looking for the best task manager for Mac with more features, then you can’t pass Omnifocus. Made exclusively for Apple devices, Omnifocus takes everything one step further by allowing lists to be grouped into different projects, depending on the type of activity you’re doing, making it useful for work. Everything syncs, but only between Apple devices, of course. All in all, Omnifocus is definitely a strong candidate for any power user.
Key features:
- Full-featured software designed exclusively for Apple
- Multiple project types for any given workflow
- Six handy views right out-of-the-box, including calendar, due date, projects, tags, and more
Another to do list on Mac that comes with a strong set of features is Wunderlist. Unlike Apple Reminders and Omnifocus, it can be used across all devices and operating systems, including Windows. While the app features a clean interface, it does have some complexity to it, so overall Wunderlist targets users who would like to collaborate on tasks together.
Key features:
- Task reminders with notifications
- Multiple assignees and collaborators on projects and tasks
- Add hashtags to any descriptions to help search and organize task lists
If you care about speed and efficiency, you need 2Do — a perfect to do list app for people on the go. The quick-add feature makes creating new tasks a breeze, and you can even break your agenda up into a checklist format for subtasks.
To Do List For Mac And Android Apps
A better version of Reminders
Get a top-notch app for busy folks. 2Do will help you organize any number of tasks into smart lists and break big jobs into subtasks.
While 2Do isn’t as full-featured as some of the alternatives, its upside is simplicity — essential for those who just need to get things done.
Key features:
- Quick-add feature for maximum efficiency
- Extra context for tasks via the tagging system
- Smart lists let you view critical information at a glance, including due date, tags, and reminders — nothing more than what you need
One more of the best to do list apps is GoodTask. The beauty of GoodTask is its native ability to integrate with Apple Reminders and Apple Calendar, while adding some extra functionality on top to help you become more productive. The downsides are few and far between: for example, it doesn't have the extended functionality of something like Omnifocus.
Key features:
- Automatic sync with your iCloud or Outlook calendar
- Reminders (and repeat reminders) to help you stay on top of tasks
- Smart sorting to organize your list by alphabet, due date, time created, or manually
With one of the best to do list on Mac options in hand, you’re ready to go out and become more productive than ever. Just remember to consider the difference between a task and a habit, keep your task list below 15, and pick an app that suits your preferences.
While you’re at it, give Be Focused a try. Be Focused is another task manager for Mac with a welcome twist — alongside the standard features, such as multi-device support and task list organization, Be Focused lets you set timers for each task. Now you can get to work knowing that you’re on track by the minute. Want to look further ahead? You can even breakdown your annual, quarterly, and monthly tasks into groups for a wider view of your life’s goals.
Best of all, 2Do, GoodTask, and Be Focused are available to you on a free 7-day trial via Setapp, a subscription service for Mac that grants you access to more than 150 indispensable apps across all categories imaginable. Now that’s a definite boost for your productivity!
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